From guiding a remote workforce to working with several customers or even planning your activities, having the right project management tool simplifies everything. As there are already numerous tools available in 2025, the selection process goes beyond functionality to ensure a seamless fit with your team’s structure, budget, and workflow.
In this project management tools comparison article, we will analyze the top 5 project management tools and some alternatives, highlighting their benefits, pricing, and applications.
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Here’s a quick snapshot of the top project management tools in 2025 based on their strengths, ideal users, and trade-offs:
Each tool brings something different to the table, so choose based on your team’s size, goals, and technical comfort level.
| Tool | Best For | Pros | Cons |
| Monday.com | Mid to large teams needing visual workflows & collaboration | Visual dashboards, 200+ templates, robust integrations | Some learning curve for automation |
| ClickUp | Startups and tech teams that need high customization | All-in-one dashboard, time tracking, real-time docs | Feature-heavy and can overwhelm new users |
| Zoho Projects | Small businesses already using the Zoho suite | Gantt charts, chat/forums, great value | UI isn’t as modern as competitors |
| Pipedrive Projects | Sales teams need simple post-deal project tracking | CRM-to-project flow, email sync, activity tracking | Limited functionality for broader project needs |
| Keap | Solopreneurs & coaches with light project needs | CRM + task management + automation in one | Not suitable for complex team-based project workflows |
Several key factors should be considered when selecting a project management tool. We tested the most famous products based on:
We also considered user reviews, analysis, customer support quality, and mobile app functionality to ensure these tools work for agile teams, startups, freelancers, and large organizations alike.
Now, let’s get started with the best picks that we have selected for you.
It’s time to dive into the top project management tools in 2025. Let’s review them in more detail to get a better overview and help you choose ones based on your team and business needs.
Monday continues to stand out as one of the most versatile project management apps. Its visual project boards, easy drag-and-drop features, and vast automation options make it ideal for teams that need flexibility.
Key features:
| Pros | Cons |
| Super user-friendly UI | Limited visibility of notes associated with tasks |
| Great for cross-department collaboration | Limited time tracking features in the app |
Pricing:
Best for: Mid to large teams needing visualized workflow automation and cross-team transparency.
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ClickUp is a favorite among tech-savvy users and teams who want an all-in-one solution. It combines project tracking, goal setting, document sharing, and even time tracking, all in one dashboard.
Key features:
| Pros | Cons |
| Incredibly customizable | It can be a bit overwhelming for new users |
| Affordable even for startups | Performance issues and bugs |
| Rich in features (sometimes too many!) | Ungrouped email notifications |
Pricing
Best for: Tech-forward teams, startups, and product managers who need customization.
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Zoho Projects blends affordability with power. Part of the larger Zoho ecosystem, it’s great for small to mid-sized businesses already using other Zoho products.
Key features:
| Pros | Cons |
| Cost-effective with generous features | Limited customization compared to other tools |
| Easy integration with other Zoho tools | Challenging to navigate for new users |
| Great for budget-conscious teams | Some limitations in the mobile app |
Pricing:
Best for: Small businesses and teams already using Zoho apps.
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Though known for its CRM, Pipedrive now offers project management features through its Projects add-on. It’s ideal for sales teams wanting to manage deals and post-sale projects in one place.
Key features:
| Pros | Cons |
| Simplifies project work after deals close | Limited compared to full project management tools |
| Excellent for sales-focused teams | Mobile app is less robust than the desktop version |
Pricing:
Best for: Sales teams that want light project tracking alongside their CRM.
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Keap focuses more on automated workflows, client management, and sales pipelines, but it also offers task management features useful for entrepreneurs and solo consultants.
Key features:
| Pros | Cons |
| Great for solopreneurs | Limited for complex team projects |
| Combines multiple tools into one | Higher costs compared to competitors |
Pricing:
Best for: Coaches, freelancers, and small businesses with simple project workflows.
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If you haven’t made up your mind yet about which tool to pick, here is a quick snapshot of the best alternatives to top project management tools in 2025. Read, compare, and make your decision.
| Tool | Overview | Pros | Cons | Best For |
| Asana | Pioneer in task-focused project views; great for linear and agile teams. Clean interface eases task management across marketing, HR, and engineering. | – Milestone-based insights and progress tracking- Great for OKRs and goal tracking | Limited native time tracking | Teams looking for simple yet scalable project management |
| Trello | Kanban board core system: extremely simple and visual. Customizable with Power-Ups for CRM, automation, and reporting. | – Extremely intuitive- Flexible for non-technical teams | Not suitable for complex projects out of the box | Creative teams and freelancers managing simple workflows |
Users may notice a difference in experience between the mobile and the desktop project management apps, since most applications have comparable features. For mobile versions, users should pay attention to key features like responsiveness and task management on a small screen.
These are the important factors to consider:
With the best mobile project management applications, productivity suffers less since laptops are no longer needed to work.
Many leading platforms like Monday, ClickUp, and Asana offer free plans that are great for individuals or small teams just starting. These plans often cover the basics, including task boards, calendars, and limited collaboration features.
However, free versions typically come with important limitations, such as:
If your team is growing or your projects are becoming more complex, a paid plan can be a smart investment. Premium features like advanced reporting, timeline views, and custom automations often save hours every week, improve coordination, and help teams scale efficiently.
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Tools such as Clickup and Monday are useful for small teams since they have free forever plans and simple user interfaces. Monday’s free plan allows 3 boards, 200+ templates, and unlimited documents. In addition, ClickUp provides 60MB of storage and unlimited tasks.
For teams that have complex workflows, Monday is preferable because it provides rich customization and automation options. Whereas ClickUp, though powerful, has a large number of options, which makes it overwhelming to use at the start.
Based on our testing, the most affordable project management tool is Zoho. Starting at $4/monthly it offers unlimited projects, templates, and time tracking to have full control over.
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