Resource management tools are the heroes of the day when it comes to managing people, time, budgets, and resources. The problem? There are too many options. Some tools are flexible but pricey, others are affordable but limited. And not all are made for the same kind of teams.
That’s why we created this guide.
Instead of dumping a massive list of tools on you, we picked the five best resource management software tools in 2025. Each resource management tool included here is tailored to different needs, all explained in detail.
Read on to figure out which one is the right one for you.
| Category | Winner | Why It Stands Out |
| Best Resource Management Tool | Monday.com | Fully customizable resource management |
| Best Unified Workspace | ClickUp | Integrated task + resource planning in one platform |
| Best Affordbale Resource Management Software | Zoho Projects | Affordable resource-utilization reporting for SMBs |
| Best Capacity Forecasting | Scoro | Forward-looking team and revenue planning |
| Best Resource Management Software for IT | Parallax | Real-time utilization + demand forecasting for dev agencies |
Monday.com: Best Resource Management Tool
For multiple reasons, Monday.com is our pick as the best resource management tool on the market.
To begin with, Monday offers an extremely customizable interface that allows you to shape the app to whatever your needs are. You can manage people, tasks, resources, time, budget, and more, all presented in the format you want to see. It’s even possible to set your own automation rules from scratch!
In addition, Monday also:
- Offers an easy-to-learn experience with drag-and-drop boards and multiple viewing options to fit all team members’ preferences.
- Ensures you make timely adjustments to tasks as priorities change mid-project with its real-time updates. You can also keep track of who is doing what, when, and for how long. Down to the hour and the minutes.
- Allows you to be proactive about burnouts because you can see who is overbooked (or underbooked) with the help of visual heatmaps and color-coded bubbles.
- Integrates with multiple third-party apps like Google Calendar, Slack, and Salesforce to allow you to manage everything in one place.
Monday.com pricing: All these start at $9 per user/mo (billed annually).
You can also take advantage of the 14-day free trial to fully test Monday.com to see just how much it can make your life easier.
TEST MONDAY.COM FOR 14 DAYS FOR FREE
ClickUp: Best Unified Workspace
We chose ClickUp as the best resource management and project management tool for teams who want to organize themselves using only one platform. It allows you to bring tasks, docs, time tracking, resource planning (and more) all together in one place.
You can also;
- Easily see whatever you prioritize. In other words, filter tasks by assignee, priority, status, spot overlaps, capacity per person, scrum points, and more.
- Create custom reports, charts (pie, bar, battery, or other) to better analyze your workload and performance.
- Manage capacity to a sense by setting estimates for tasks and staying proactive towards burndown.
However, ClickUp comes across as overwhelming at first. User reviews mainly focus on the complex and difficult user experience, especially in comparison to ClickUp’s main competitors, Monday. com and Asana.
In essence, ClickUp and Monday com have similar features. However, Monday will allow you to reflect all your craziness on its app, while ClickUp will force you to set some order to your mess to properly reflect it on ClickUp. Which can be a good thing for some teams who tend to get lost in their project plan and resource management.
ClickUp pricing: ClickUp offers a free forever plan with limited features. The paid subscriptions start at $7 per user/mo, billed annually.
ENJOY CLICKUP FOREVER FREE PLAN NOW
Zoho Projects: Best Affordable Resource Management Software
Zoho Projects may not be as comprehensive as Monday or ClickUp, but it offers more than enough as a planning software, especially considering its price! It would be the perfect option for relatively smaller teams who are price-sensitive and where things are not that crazy (yet).
Zoho allows you to:
- See and manage workload. You can see each team member’s workload (as color-coded bars) and assign/re-assign tasks by dragging and dropping them from one member to another.
- Track time to see who is spending how long on what. This comes in hand with workload prediction.
- Create workload reports and analyses to get a bird’s eye view of your team’s capacity, identify bottlenecks, and make informed decisions.
- Customize view (select from boards, Gantt, timelines, etc) and easily edit tasks directly from the task card.
If you have a massive team, Zoho might not be for you. It comes up short on advanced features, like forecasting, automation, agile reporting, and customization.
Zoho pricing: Subscription for Zoho starts at $5 per user/mo, and the basic tier includes almost all the features.
[DISCOVER THE BENEFITS OF ZOHO NOW]
Scoro: Best Capacity Forecasting
Scoro stands out when it comes to planning. If one of your priorities is to forecast team capacity, revenue, and efficiency, then Scoro is for you. It calculates a project’s future income based on workload data and billing rates.
Scoro also supports your task management by:
- Allowing you to easily drag and drop tasks to assign/re-assign them between individuals, so you can manage workloads.
- Keeping track of the exact time spent on doing the task vs planning the task and showing you what percentage of your team’s time is billable/non-billable, to give you a better idea regarding capacity.
- Offering custom dashboards to allow you to choose a format you are comfortable with.
Now, about the shortcomings: Forecasting is a great concept. However, forecasts are based on the assumption that everything will remain the same, which may not be the case if your team and workflow are truly hectic. It also has a pretty steep learning curve and not a lot of customization options.
Scoro pricing: The price starts at $26 per user/mo. Moreover, you’ll need the Pro or Ultimate packages to fully unlock the forecasting feature.
Parallax: Best Resource Management Software for IT
If you are building and selling Software with a team that has to juggle multiple clients and their demands, UX test results, bug reports, and more, Parallax can help. It is designed for engineering and product teams to manage their workflow and scale in a smart way.
Parallax offers you:
- The chance to see actual vs planned hours of a person, project, or a team, so you can spot underused or overbooked areas to manage workflow.
- Custom create “roles”, which can be assigned to people, teams, or custom groups of people you create.
- The ability to connect resources with upcoming projects, so you can forecast your productivity and prepare for upcoming deals accordingly.
While these may be extra beneficial to developer teams, Parallax lacks features like time tracking and CMS, which would be needed in a project management app.
Parallax pricing: On top of that, pricing for Parallax is case-based, which means it is difficult to foresee how much it would cost without going through detailed conversations with the Parallax team.
Time to Choose the Best Resource Management Software
We hope that by now you have decided which resource management software you need. It is pretty straightforward: if you have a specific priority, pick the option that addresses you.
What’s the best, in our opinion? Monday. It will offer you complete customization with real flexibility, so you can build the platform you need to manage your tasks and resources. It is also easy to learn and set up, and is packed with features to reduce stress, prevent burnout, and keep your team on track.
Start using Monday.com today, and finally take control of your team’s time, budget, and bandwidth.
FAQs
1. What is resource management software?
It’s a type of planning tool that helps teams allocate people, time, and tasks effectively across projects.
2. What is the best resource management software for small teams?
Zoho Projects is a strong and affordable workforce planning software option for smaller teams.
3. Are resource management software the same as project management tools?
Not exactly. Resource management focuses on who and what is needed to complete a project, while project management includes timelines, tasks, and deliverables.
4. What is the best team software for scheduling apps/resource planning?
Monday.com and ClickUp are both great project trackers that offer excellent workload views with real-time updates.
5. What’s the easiest resource management tool to use?
Monday.com is the best task management software in terms of ease of use. It is widely praised for its clean, intuitive interface.
6. Can resource management software help with hiring decisions?
Yes. Project scheduling software often uses forecasting to show if your team will be overbooked or underworked, which is helpful when making hiring decisions.